Services

interpreting and applying the legislation, policy and guidelines; and
 

all Access to Information and Privacy (ATIP) related matters and processes.
 

consulting with requesters and program officials to define the scope of requests, and identifying and dealing with their concerns regarding the processing of requests;
 

documenting the processing activities and the rationales for positions and decisions;
 

identifying and analysing sensitive issues, elucidating intricate issues and seeking legal opinions;
 

consulting senior officials representing various levels of government, notifying senior officials or lawyers representing third parties, and identifying and dealing with their concerns;
 

identifying exempt or excluded information, and the required supporting rationales;
 

identifying matters that are likely to elicit reactions from the public, interest groups and media, and preparing or assisting in the preparation of the institution's response;
 

consulting and briefing the institutions senior officials (including Minister and Deputy Minister); and
 

dealing with investigations by either of the Commissioners, and with appeals to the Federal Court.
 

planning project;
 

information gathering on any ATIP related matters, including proposed or existing processes, practices, positions, systems and resources;
 

detailed examination and analysis of information gathered;
 

identification of possible options;
 

identification of consequences of maintaining the status quo, and of proposed actions or decisions;
 

recommendations as to best solutions based upon all pertinent considerations such as legal requirements, available resources, delegation, etc ...;
 

preparation of appropriate flow charts, schedules and other management tools; and
 

preparation of complete and useful reports.
 

planning project;
 

researching and compiling relevant documentation;
 

interviewing and/or conducting group discussions with client and other subject experts;
 

identifying who requires directives (audience);
 

determining why directives are required (objective);
 

establishing what directives are required, and identifying the medium and format (tools to achieve objective);
 

preparing flow charts and otherwise documenting the existing and/or proposed principles, processes, practices, standards and criteria (analysis of what exists or is proposed);
 

reviewing these with client, subject experts and with those who will be using directives;
 

drafting modular directives, forms and other documentation in the most appropriate formats to direct, inform and assist officials in carrying out their duties and functions (creation of tools);
 

reviewing these with client, subject experts and with those who will be using these tools; and
 

preparing final directives according to client's instructions.
 

preparing job desciptions, and statements of qualifications;
 

preparing questions, scenarios, answers, other rating instruments, and a rating guide; and
 

participating as a board member for the competition.
 

identifying strenghts and weaknesses of team members;
 

reinforcing and making full use of strenghts;
 

coaching or directing team members as appropriate; and
 

monitoring and reviewing their work to ensure compliance to the ATIP legislation, including the application of exemptions and exclusions, and meeting legal deadlines.
 

planning project;
 

researching and compiling relevant documentation;
 

interviewing and/or conducting group discussions with client and other subject experts;
 

identifying the types and volumes of personal information that are to be collected, used and disclosed;
 

verifying the legislative and policy authorities for the proposed program or service;
 

determining which aspects of the program or service are likely to involve privacy risks;
 

preparing any appropriate flow charts and other management tools required for the assessment;
 

reviewing all relevant information with client, and subject experts;
 

initiating the consultation process with the Office of the Privacy Commissioner;
 

preparing a report containing all information required by the policy:
 

an outline of the proposal involving the collection, use or disclosure of personal information and its objectives, including the legal authority and the justification for the proposal;
 

a list of stakeholders and their roles and responsibilities;
 

a list of relevant legislation and policies that have implications for privacy and the protection of personal information;
 

a description of specific privacy risks that have been identified;
 

an analysis of options considered to avoid or mitigate privacy risks;
 

a list of residual risks that cannot be resolved by means of the proposed options and an analysis of possible implications of these risks in terms of public reaction and program success; and
 

a communications strategy, where appropriate, to deal with public concerns and perceptions about privacy.

preparing annual reports to Parliament;
 

preparing statistics required by Treasury Board;
 

preparing submissions for registration of Personal Information Banks;
 

preparing submissions for Info Source;
 

documenting workload, and if appropriate, justifying the need for additional resources; and
 

identifying training needs, and developing departmental training instruments.